Introduction

The European Academy of Engineering (EAE) is committed to protecting the privacy and security of the personal information of our website visitors and users. This Privacy Statement outlines our practices regarding the collection, use, and protection of personal data through our official website.

Collection of Personal Information

Types of Data Collected

The European Academy of Engineering (EAE) collects various types of personal information to enhance user experience and provide tailored services. This information can include but is not limited to:

• Personal Identification Information: Such as names, email addresses, postal addresses, and phone numbers. This information is typically gathered when users register for EAE events, subscribe to newsletters, or request information or services through our website.


• Professional Information: Including job titles, areas of expertise, academic qualifications, and professional affiliations. This data helps the EAE to understand the professional background of our users and tailor our services and communications accordingly.


• Technical Data: Such as IP addresses, browser types, operating systems, and page view histories. Collected through cookies and similar tracking technologies, this data helps us analyze website usage patterns, improve website functionality, and deliver a more personalized user experience.

Use of Cookies and Tracking Technologies

• Cookies:Our website uses cookies – small data files stored on your device – to enhance site functionality, analyze user interactions, and support various features of our website.


• Analytics Cookies:These are used to gather aggregated data about website traffic and interaction, which allows us to offer better site experiences and tools in the future.


• Personalization Cookies:These cookies are used to recognize repeat visitors to the website. They enable us to personalize content, greet users by name, and remember preferences (like language or region).
• Control and Consent:Users have the choice to accept or decline cookies. Most web browsers automatically accept cookies, but browser settings can usually be modified to decline cookies if the user prefers. However, this may prevent users from taking full advantage of the website.

Consent and Collection

• Voluntary Provision: Providing personal information to the EAE is voluntary. However, certain services might be limited if the necessary personal information is not provided.


• Consent: By using our website and services, users consent to the collection and use of their information as described in this Privacy Statement. We ensure that users' information is collected with their explicit consent and awareness.

Security of Collected Information

• Data Protection: The EAE is committed to ensuring the security of personal information. We employ a variety of security technologies and procedures to protect personal information from unauthorized access, use, or disclosure.


• Data Storage: The collected data is stored on secure servers, and access is restricted to authorized personnel only.

Use of Personal Information

Purpose of Data Collection

The European Academy of Engineering (EAE) collects and uses personal information primarily to provide and enhance the services offered to our members, users, and visitors. The specific purposes for which we use the collected data include:

• Service Provision and User Support: Personal information is utilized to deliver services requested by our users, such as event registration, newsletter subscriptions, and access to academic resources. It also aids in responding to inquiries, providing support, and communicating important updates.


• Communication: We use contact details to communicate with users regarding our services, upcoming events, announcements, and other relevant information. This communication is crucial for keeping our users informed and engaged with EAE's activities and offerings.


• Website Enhancement: Technical data collected from website usage helps us understand how our website is navigated and used. This information is instrumental in improving website design, functionality, and content, thereby enhancing the overall user experience.


• Research and Analysis: Aggregated and anonymized data may be used for research purposes to understand trends, user needs, and to develop new programs and services. This analysis aids in strategic planning and decision-making within the EAE.


• Legal Compliance and Protection of Rights:We may use personal information to comply with legal obligations, enforce our website policies, or protect our or others' rights, property, or safety.

Data Processing and Management

• Lawful Processing: The EAE ensures that all personal data processing activities are conducted in compliance with applicable data protection laws and regulations. We process personal data based on consent, contractual necessity, legal obligations, or legitimate interests.


• Data Accuracy and Retention: We strive to keep personal information accurate and up-to-date. Personal data is retained only for as long as necessary to fulfill the purposes for which it was collected or as required by law.


• Third-Party Access: Access to personal information is limited to authorized EAE personnel and third-party service providers who assist in operating our website, conducting our business, or serving our users. Such third parties agree to keep this information confidential and are not permitted to use it for any purpose other than to carry out the services they are performing for the EAE.


• User Control: Users have control over their personal information. They can update, correct, or request the deletion of their personal data at any time, subject to any legal or contractual obligations that may require its retention.

Data Sharing and Disclosure

Confidentiality and Limited Sharing

The European Academy of Engineering (EAE) upholds the highest standards of confidentiality regarding the personal information of our website users. We understand the importance of privacy and are committed to protecting the information entrusted to us. In line with this commitment:

• Controlled Sharing: Personal data collected by the EAE is not sold, traded, or otherwise transferred to outside parties for marketing or commercial purposes. Any sharing of data is controlled and conducted in accordance with data protection laws.


• Service Providers: We may share information with trusted third-party service providers who assist us in operating our website, conducting our business, or servicing our users. These providers are bound by confidentiality agreements and are required to keep the information secure and use it only for the purposes for which it is provided.


• Legal Requirements and Safety: We may disclose personal information when required by law or in the good faith belief that such action is necessary to comply with legal processes, protect and defend the rights or property of the EAE, ensure the personal safety of our members and the public, or protect against legal liability.

Third-Party Service Providers

• Data Processors: Third-party service providers, acting as data processors, are engaged for various functions such as website hosting, data analysis, email delivery, and other administrative services. They have access to personal information needed to perform their functions but are prohibited from using it for other purposes.


• Compliance with Standards: All third-party service providers are vetted to ensure they comply with our data protection standards and the legal requirements of data protection regulations.

User Consent and Opt-Out Options

• Consent: By using our website and providing personal information, users consent to our sharing of their information as outlined in this Privacy Statement.


• Opt-Out Options: Opt-Out Options: Users have the option to opt-out of any future contacts from the EAE at any time. They can do so by contacting us through the specified channels on our website.

International Transfers

• Cross-Border Data Transfers: In certain cases, personal information may be transferred to, and processed in, countries outside of the European Economic Area (EEA). In such cases, the EAE ensures that appropriate safeguards are in place for such transfers and processing, as required by applicable data protection laws.

Data Security

Commitment to Protecting Data

The European Academy of Engineering (EAE) is deeply committed to ensuring the security and protection of the personal information that we collect and process. Recognizing the importance of data security in today’s digital landscape, we implement a robust framework of security measures to safeguard against unauthorized access, disclosure, alteration, and destruction of personal information.

Security Measures and Practices

• Technical Safeguards: We employ advanced technical security measures, including secure servers, firewalls, and encryption technologies, to protect data from unauthorized access and cyber threats.
• Organizational Controls: Internally, we maintain strict data management policies and procedures. Access to personal information is limited to authorized EAE personnel who need the information to perform their job functions. All staff are trained on data protection best practices and are required to adhere to our confidentiality policies.
• Regular Audits and Updates: Our security protocols are regularly reviewed and updated to respond to new challenges and threats in data security. This includes periodic audits and assessments of our security measures and practices.

Data Breach Response

• Incident Management: In the unlikely event of a data breach, we have established procedures for incident management and response. We are committed to taking immediate action to identify the cause, contain the breach, and protect affected data.
• Organizational Controls: Internally, we maintain strict data management policies and procedures. Access to personal information is limited to authorized EAE personnel who need the information to perform their job functions. All staff are trained on data protection best practices and are required to adhere to our confidentiality policies.
• Notification Protocols: Should any breach occur that poses a risk to individual data rights and freedoms, we will promptly notify the affected individuals and relevant authorities in accordance with applicable legal requirements.

User Responsibility

• Secure Use of Services: While we strive to protect personal information, users also play a crucial role in keeping their data secure. We encourage users to be mindful of their own data security, including the use of strong passwords and ensuring secure internet connections while accessing our services.

Third-Party Links and Services

• External Links: Our website may include links to external websites. We caution users that these third-party websites have their own privacy policies and security practices, which are beyond our control. We bear no responsibility or liability for the content and activities of these linked sites.

User Rights

Empowering Users Through Data Rights

The European Academy of Engineering (EAE) is committed to upholding the data rights of our users, recognizing the importance of empowering individuals to have control over their personal information. We adhere to data protection regulations and ensure that users can exercise their rights effectively.

Right to Access and Control

• Access to Information: Users have the right to request access to their personal data that the EAE holds. We provide mechanisms for users to view, obtain a copy of, and verify the accuracy of their information.


• Modification and Correction: Users can request corrections to their personal data if it is inaccurate or incomplete. We are committed to promptly updating personal information in accordance with user instructions.

Right to Data Portability

• Transfer of Data: Users have the right to data portability, which allows them to obtain and reuse their personal data for their own purposes across different services. We provide the means for users to receive their data in a structured, commonly used, and machine-readable format.

Right to Withdraw Consent

• Revoking Consent: At any time, users have the right to withdraw their consent for the processing of their personal data. Withdrawal does not affect the lawfulness of processing based on consent before its withdrawal.

Right to Erasure

• Deletion of Data: Users can request the erasure of their personal data, also known as the ‘right to be forgotten’. The EAE will comply with such requests, subject to any legal or regulatory obligations that may require retaining certain information.

Right to Object and Restrict Processing

• Objection to Processing: Users have the right to object to the processing of their personal data in certain circumstances, such as for direct marketing purposes.


• Restriction on Processing: Users may also request a restriction on the processing of their personal data. This right applies where the accuracy of the data is contested, the processing is unlawful, or the data is no longer needed but required by the user for legal claims.

Submitting Requests

• Mechanism for Exercising Rights: Users can exercise their rights by contacting the EAE through the provided contact channels. We are dedicated to responding to user requests promptly and efficiently.

Complaints and Inquiries

• Feedback and Complaints: Users have the right to lodge a complaint with a supervisory authority if they believe that the processing of their personal data violates data protection laws. The EAE also welcomes inquiries and feedback on our data protection practices.

Updates to the Privacy Statement

Adapting to Evolving Data Protection Needs

The European Academy of Engineering (EAE) recognizes that data protection is a dynamic field, evolving with technological advancements, legal requirements, and user expectations. In response to these changes, we periodically review and update our Privacy Statement. This ensures that our policies and practices remain at the forefront of data protection, providing the highest level of privacy and security to our users.

Notification of Changes

• Transparency in Updates: When we make changes to our Privacy Statement, we are committed to informing our users in a clear and timely manner. This ensures that users are always aware of what information we collect, how it is used, and under what circumstances, if any, it is disclosed.


• Effective Date and Version Control: Each version of the Privacy Statement will be identified at the top of the page by its effective date. We will archive previous versions of the statement, making them available for users to review.

User Involvement

• Feedback and Suggestions: We value the input of our users and encourage feedback on our Privacy Statement. This helps us ensure that our policies align with user needs and expectations.


• Continual Improvement: User feedback is considered an integral part of our ongoing commitment to improve data protection practices and policies.

Access to Updated Privacy Statement

• Website Posting: The most current version of our Privacy Statement will always be posted on our website. This ensures that users have constant access to our most up-to-date data protection policies and practices.


• Direct Communication: For significant changes, we may also notify users through direct communication channels, such as email, especially if the changes might significantly affect the way we handle personal data.

Legal Compliance and Best Practices

• Alignment with Legal Standards: Our updates are designed to keep our Privacy Statement in alignment with current data protection laws and best practices. This includes adapting to new legal requirements, regulatory guidance, and technological changes.


• Industry Standards: We strive to not only comply with legal requirements but also to adopt industry best practices in data protection and privacy.

Contact Information

For any questions or concerns regarding this Privacy Statement or our data handling practices, please contact us at [Privacy@eae.edu.eu].

Effective Date: [December 19, 1999]

This Privacy Statement is effective as of [December 19, 1999] and will be reviewed and updated as necessary.